Contract
SAMSON AND ASSOCIATES
$1,825,412.09
Accounting and audit services - Audit of Internal Controls over Financial Management: Elections Canada (EC) replaces its FreeBalance corporate financial management system for the Agriculture and Agri-Food Canada’s (AAFC) SAP solution effective April 2021. As part of this implementation, EC will face changes that will occur with the adoption of a new financial system, new data systems and adjustments to existing business processes. EC adopts SAP internal controls and processes standards developed by AAFC to support GoC’s financial operations. Therefore, EC requires professional services on an as and when requested basis to support continued implementation and monitoring of Internal Control over Financial Management (ICFM) and Internal Controls over Financial Reporting (ICFR) and develop financial policies.
FY 2025-26 · 2022-05-18
Department
Program
—
Recipient
Location
—
Type
Contract
Source
Proactive Publication - Contracts: Contracts over $10,000
Amendments
Each version of the agreement as published, oldest first, with its total as of that version. The amount above is the latest.
| Amendment | Date | Fiscal Year | Total |
|---|---|---|---|
| 0 | 2022-05-18 | 2022-23 | $347,224.50 |
| 1 | 2022-05-18 | 2022-23 | $703,210.10 |
| 2 | 2022-05-18 | 2023-24 | $1,068,071.77 |
| 3 | 2022-05-18 | 2024-25 | $1,442,085.44 |
| 4 | 2022-05-18 | 2025-26 | $1,825,412.09 |
As published
Additional Comments English
This is a contract with task authorizations. The realized amount of the contract is contingent on the number of task authorizations issued and may be less than the amount proactively published, dependent on the operational requirements of the department.
Additional Comments French
Ceci est un marché comprenant des autorisations de tâches. Le montant réel du marché dépend du nombre d’autorisations de tâches émises, et il peut être inférieur au montant publié de façon proactive, selon les exigences opérationnelles du ministère.
Contract Amendment Value
$383,326.65
Section 6 Government Contracts Regulations Exceptions
Not applicable
Award Criteria
Not applicable
Buyer Name
NA
Comments English
This contract was put in place through a competitive process, is a multi-year contract and includes one or more amendments.
Comments French
Le présent marché a été adjugé dans le cadre d'un processus concurrentiel, s'échelonne sur plusieurs années et comprend une modification ou plus.
Commodity Code
R010
Commodity Type
Service
Contract Date
2022-05-18
Contract Period Start Date
2022-05-18
Total Contract Value
$1,825,412.09
Contracting Entity
Contract awarded by the department
Country of Vendor
Canada
Contract Period End Date or Delivery Date
2027-03-31
Description of Work English
Accounting and audit services - Audit of Internal Controls over Financial Management: Elections Canada (EC) replaces its FreeBalance corporate financial management system for the Agriculture and Agri-Food Canada’s (AAFC) SAP solution effective April 2021. As part of this implementation, EC will face changes that will occur with the adoption of a new financial system, new data systems and adjustments to existing business processes. EC adopts SAP internal controls and processes standards developed by AAFC to support GoC’s financial operations. Therefore, EC requires professional services on an as and when requested basis to support continued implementation and monitoring of Internal Control over Financial Management (ICFM) and Internal Controls over Financial Reporting (ICFR) and develop financial policies.
Description of Work French
Services de comptabilité et de vérification - vérification des contrôles internes en matière de gestion financière : Élections Canada (EC) remplace son système de gestion financière de FreeBalance pour la solution SAP d’Agriculture et Agroalimentaire Canada (AAC) à compter d’avril 2021. Dans le cadre de cette mise en œuvre, EC fera face à des changements qui se produiront avec l’adoption d’un nouveau système financier, de nouveaux systèmes de données et des ajustements aux processus opérationnels existants. EC adopte les normes de processus et de contrôles internes du SAP élaborées par AAC pour appuyer les opérations financières du GC. Par conséquent, EC a besoin de services professionnels sur demande pour appuyer la mise en œuvre et la surveillance continues du contrôle interne en matière de gestion financière (CIGF) et du contrôle interne en matière de rapports financiers (CIRF) et élaborer des politiques financières.
Economic Object Code
401
Former Public Servant in receipt of a PSSA pension
No
Procurement Strategy for Indigenous Business
None
Indigenous Business excluding PSIB
No
Instrument Type
Amendment
Intellectual Property Indicator
No IP Terms in Contract
Comprehensive Land Claims Agreement
Not Applicable
Limited Tendering Reason
None
Minister's Office Contracts
No
Number of Bids
2
Original Contract Value
$347,224.50
Organization Code
elections
Organization
Elections Canada | Élections Canada
Potential for Commercial Exploitation
No
Procurement Identification Number
7000004805
Reference Number
C-2025-2026-Q4-00012
Reporting Period
2025-2026-Q4
Socio-Economic Indicator
None
Solicitation Procedure
Competitive – Selective Tendering
Standing Offer or Supply Arrangement Number
E60ZQ-180001
Trade Agreement
None
Trade Agreement Exceptions and Exclusions
None
Vendor Name
SAMSON AND ASSOCIATES
Vendor Postal Code
J8X
